Elks Lodge 823
11605 SE McGillivray Blvd Vancouver WA 98683
360.256.0823
360.892.5183
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Planning Your Event

This is where it starts. Maybe you already have a very specific idea for an event. Or maybe you are reinventing a previous event and need a bit of inspiration. Either way, great! It’s time to plan.

Essentials

First, outline the essentials and answer these key essential questions, and get started:

  • What’s the purpose of my event? This will give you a clear focus for the coming stages and help you prioritize.
  • Who’s the target audience? This will affect your communication strategy, which channels you use, your tone of voice, and so on.
  • How will you make it happen?  In order to put an event together at the Lodge you will have to follow a step of procedures.

To help you, our experienced members created a “How to Plan an Elks Event.” Please follow the document guidelines and ask any Officer any time you need help. You will also need to fill out the Activities Form for every event you have and give it to the office along with your other forms.

Promotion

Ready to Promote – let your public relations committee help by filling out the “PR Event Form“ to get your event promoted on the:

  • Elks Facebook
  • Elks Instagram
  • Elks Website
  • Snooze and Weekly Blast

 

Be creative, think outside the box, and have fun promoting your events. Share your events on your own Social Media platforms, add it to any local groups you are part of, local calendars, etc.

After the Event

  1. Turn in the Volunteer Hours Worksheet to the lodge office, or they can be emailed to secretary@elks823.com
  2. Turn in monies raised to the lodge and expense receipts (if applicable).
  3. Give us a summary of your event.  Was it successful? Money raised for charity? How many people attended? Come to a Lodge Meeting and share your success with other members.
  4. We would love to share the success of your event with our members via The Snooze Newsletter, our website, and social media.  Photos are welcome and can be sent to pr@elks823.com
  5. Fill out this “submission form” and send it to PER Leonard. He will help you write an article for the Columbian or National Elks Magazine. We want to share our good news!